Executive Secretaries and Administrative Assistants
Job Number: 26-00528
Job Number: 26-00528
Make a difference in your community. ECLARO is looking for an Executive Secretaries and Administrative Assistants for our client in New York, NY.
ECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services. If you’re up to the challenge, then take a chance at this rewarding opportunity!
Responsibilities:
- Must be able to provide high-level admin support by:
- Primary Phone Contact - Respond to standard inquiries, triages and refers to respective units for response.
- Perform initial complaint intake from patient, caregivers, family and consumers, including entering essential information and allegations into Client's system.
- Prepare outgoing correspondence utilizing program specific templates and software for surveillance, complaints, program and miscellaneous activities.
- Receive and process mail, faxing, scanning / photocopying, emailing, and uploading documents for requests, internal needs and public distribution.
- Maintain photocopy and printer machines through preventive and ongoing mail logs; troubleshoot office computer repairs as needed.
- Assist survey staff with proper storage and filing of survey documentation in the designated drives and physical storage space.
- Any other ad hoc requests needed by office or survey staff.
- Orient other support staff if needed.
Required Qualifications:
- Should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment.
- The successful consultant should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change.
- Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.
- A High School Diploma (or equivalent), two-year minimum experience working in a professional office setting.
- Excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel).
- The ability to enter data into, and extract data from, electronic databases.
- The ability to work independently and on a team with different personalities.
- The ability to handle multiple, shifting priorities.
- Good organizational skills, including an ability to organize information into reports.
Preferred Skills:
- Familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting.
If hired, you will enjoy the following ECLARO Benefits:
- 401k Retirement Savings Plan administered by Merrill Lynch
- Commuter Check Pretax Commuter Benefits
- Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO
If interested, you may contact:
Lea Enriquez
leafer.enriquez@eclaro.com
646-695-2941
Lea Enriquez | LinkedIn
Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.
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