Executive Secretaries and Administrative Assistants
Job Number: 25-05736
Job Number: 25-05736
Make a difference in your community. ECLARO is looking for an Executive Secretaries and Administrative Assistants for our client in Menands, NY.
ECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services. If you’re up to the challenge, then take a chance at this rewarding opportunity!
Responsibilities:
- Job 1, 2, 3, 4 - Certification Unit / Reproduction Unit:
- Assist in the processing of orders for birth, death, marriage and dissolutions certificates.
- Pulls fiche cards, makes white copies, produces records for paid batches.
- Assist in managing VitalChek orders and updating database with order comments.
- Seals and enters safety paper for paid batches, VitalChek orders, gratis requests, and overnight requests.
- Sort and mail orders to NYC Bureau of Vital Records as needed.
- Keys and verifies all amended and corrected birth and death certificates scanned for FileNet.
- Interfile current vital event certificates.
- Other clerical duties as needed to help fulfill orders for vital records.
- Job 5 - Correction / Amendment Unit:
- Types Amendment cases from books, FileNet and SPDS.
- Audits and mails certificates to local registrars and applicants.
- Files sealed records and CCFS (Court Ordered Paternity).
- Review and fulfill correction orders to birth certificates.
- Opens, sorts, searches and files all incoming mail for Correction Unit / Amendment.
- Assist in record searches for tracking and verifying vital event records for internal / external stakeholders.
- Job 6, 7, 8 - Coding / Registration Unit:
- Marriage coding and keying.
- Pregnancy loss keying.
- Dissolution certificate coding.
- Birth certificate keying (SPDSS).
- Open and sorts all incoming mail for the Coding and Registration units.
- Other clerical duties as needed to help assist in unit activities.
If hired, you will enjoy the following ECLARO Benefits:
- 401k Retirement Savings Plan administered by Merrill Lynch
- Commuter Check Pretax Commuter Benefits
- Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO
If interested, you may contact:
Ivy Española
ivy.espanola@eclaro.com
201-942-3003
Ivy Española | LinkedIn
Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.
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