Project Administrator

Project Administrator
Job Number: 25-04599

 
Want to be part of the Energy Industry? ECLARO is looking for a Project Administrator for our client in White Plains, NY. 
 
ECLARO's Client is America's largest state power organization and is a national leader in energy efficiency and clean energy technology. If you’re up to the challenge, then take a chance at this rewarding opportunity!
 
Project Overview:

• The Waterway Infrastructure program consists of a large collection of projects and programs designed to revitalize the Canals for the next century of operation, driving economic development and climate resilience throughout.
• The Project Admin will support the financial, contractual, budgetary, and governance procedures that Client relies on to deliver this work.

• Prepare requests for new projects.
• Prepares project plans, risk registers, project justification memos, contractor award memos, purchase requisition worksheets, scopes of work and other administrative documents in the direction of Project Engineers.
• Prepares purchase requisition worksheets and collects accounting information to prepare for new contracts.
• Attend scheduling meetings, updates project costs on Excel worksheet based on updates to project schedule, updates UOPP and verify budgets are consistent.
• Prepare award memos and change orders memos to authorize additional contract funding where required.
• Tracks monthly invoices and prepares accruals where invoices are lagging behind
• Reviews consultant monthly reports, meeting minutes, and agenda and verify completeness.
• Review project activities for technical content, accuracy, cost control and schedule.

• Strong project management skills with the ability to plan, execute and complete multiple tasks from start to finish with minimal direction and support from supervisors.
• Strong knowledge of water resources engineering or construction experience desired.
• Excellent interpersonal skills; good written and verbal communication skills with the ability to understand, organize and communicate technical engineering information clearly and effectively.
• Proficiency with MS Word including cross-referencing, indexing and other functions.
• Proficiency with MS Excel, able to use SUMIFS, COUNTIFS, develop Pivot Tables, and prepare high quality charts.
• Working knowledge of SAP, Oracle Primavera, and Microsoft Teams preferred.

• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO